01
Small Team
$275-$375/person
$1,500 on-site minimum
Ask about Small TeamNew York City · Team headshots
A consistent team page starts with a workable shoot day.
For HR, office managers and marketing teams commissioning employee portraits in NYC. Bring the headcount, website requirements and office constraints; build a brief that gives every person a clear appointment and your designer a consistent set of files.
Inquiry first. Availability and final scope confirmed in writing.
01 / Choose the right scope
What does the session need to solve?
Choose coverage around the people who can actually attend, not just the number on the company roster. A single background and crop can suit a directory refresh. Leadership portraits, group photographs and office storytelling require their own time and deliverables.
| Your priority | What to plan | The decision to make |
|---|---|---|
| Directory refresh | One approved background, expression range and crop | Name the final-image count per employee and who selects it. |
| Leadership + staff | Shared directory style plus separately planned leadership views | Reserve leadership appointments; do not squeeze them into staff slots. |
| Multiple offices or new hires | A reference frame and repeatable lighting brief | Quote each visit and confirm how closely the existing style can be matched. |
02 / Approved packages
A clear starting point for your inquiry.
02
Medium Team
$225-$300/person
$1,500 on-site minimum, with setup
Ask about Medium Team03
Large Team
$175–$250/person
50+ people, full day production
Ask about Large TeamCommon add-ons include extra retouched images from $45 for consumer work or $65 for business work, extra coverage from $175 per 30 minutes, and rush delivery from 25% with a $200 minimum. Studios, permits, styling, talent, specialty rentals, and travel are quoted before booking.
03 / Prepare a useful brief
Three things to decide before booking.
A roster that can run the day
Share headcount by office, preferred date, participant availability and a coordinator. Use an internal identifier for filenames; sensitive employee information does not belong in the public inquiry.
The finished placement
Send a screenshot of the team-page layout, an approved reference and whether you need square, circular or horizontal crops. Decide if glasses, jackets and backgrounds should vary or stay consistent.
The approval route
Choose one company approver and explain whether employees select their own image. Include procurement, purchase-order and certificate-of-insurance requirements early so they can be checked before committing.
04 / An illustrative plan
Example: a ten-person directory refresh
Approve one sample look before the roster begins. Check the crop in the actual website frame, including a circular avatar if used.
Schedule ten individual appointments with room for arrivals, glasses adjustments and selections. Setup, breaks and pack-down sit outside the portrait-slot calculation.
Keep a short exception list for absent people and additional leadership requests. Decide on a later visit rather than silently adding work to a full schedule.
Match the agreed selects to the roster and have the designated approver check names and crops before distribution. This is an illustrative workflow, not a throughput or delivery guarantee.
Before you make a decision.
Can you match our existing employee photos?
Send several originals and the intended layout. Background, lens perspective, lighting and crop all affect consistency. Matching should be assessed before it is promised.
Can a person who misses their slot come later?
Share the exception with the coordinator. A spare slot may help, but another visit or additional coverage must be agreed; it is not automatically included.
What should procurement receive?
A clear scope, usage terms, image count, delivery milestones, named approver and any required vendor documents. Tell us your onboarding requirements in the inquiry.
Usage and booking
Consumer packages include personal use, while headshot and model packages include professional self-promotion. Business packages can include website, organic social, recruiting, sales, press, and internal use. Paid advertising, outdoor campaigns, resale, and third-party use are licensed separately.
The optional $100 priority deposit after intake is credited toward the session but does not reserve a date by itself. A date is secured only after availability, scope, the booking agreement, and the required booking retainer are confirmed in writing.
Event Coverage Planning
Plan coverage around what happens after the event
Choose photo, video, speaker, sponsor, and recap coverage based on how your team will use the assets after the event.
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Tell us what the photographs need to do.
Share your date, location and priorities. Your inquiry helps us check fit and prepare a written scope; it does not reserve a date or charge you.
Start an inquiry →